Only people with the Organisation Administrator role can view the Educator Tab. It is not visible when logged onto the Assessment Tool with another role.
Before an Educator can be added to groups or assigned to assessments, they will need to have their Educator profile created in the Assessment Tool. This profile must be created by the Organisation Administrator and they should be given access to both the Live and the Training sites.
An Educator profile can be created either with or without an ESL username, giving organisations the ability to create Educator profiles before an individuals ESL application form is processed.
Creating Educator profiles with an ESL username
Educator profiles are created within the Assessment Tool by the Organisation Administrator. When the Educator's ESL username is known, an Educator Code is neither generated nor required. Click here to see how to add an Educator to the tool.
Note: If an Educator profile is created with the wrong ESL username (including spelling mistakes) then the profile will need to be deleted and a new one created. Until this is done the Educator will not be able to successfully login to the Assessment Tool.
Creating Educator profiles without an ESL username
Even without the ESL username, an Organisation Administrator may still create an Educator profile within the Assessment Tool. When an Educator profile is created without an ESLusername the Tool generates a one time only code (called the 'educator code') that an Educator enters when logging into the Assessment Tool for the first time.
Finding Educator Codes
If an Educator profile has been created in the Assessment Tool without an ESL username, an Educator Code will be automatically generated. The Organisation Administrator must provide this Educator Code to the Educator.
Please note that an Educator Code is only used once. Upon successfully entering this code when logging into the Assessment Tool a electronic link is created between the Educator profile and the matching ESL profile. From this point onward the Educator needs only their ESL username and password to access the Assessment Tool.
Explaining the External Reference Field
When creating an Educator profile you have the option of adding an External Educator Reference (EER). This field allows organisations to include an Educator identification number/tag or reference of some description if they choose. Please note this field is not mandatory.
Connecting Educators to their Learners
Educators can only view Learners they are connected to through organisation group membership/s. In assigning an Educator to an Organisation Group you grant them the ability to view any learners who belong to that group. Multiple Educators can be assigned to the same group and both Educators and learners can belong to multiple groups if required.
If an Educator is not connected to any Organisation Groups then they will not be able to view any learner details/data for your organisation. Only Organisation Administrators can create the Organisation Groups and assign both learners and Educators to them. This is a vital aspect of the Organisation Administrator role.
Organisation Administrators can both hide and unhide groups. If an Educator is a member of a group that has been removed from sight, 'Hidden group(s)' will be listed under their name within the Educators Tab.
Download the PDF below to see how to “Create an Organisation Group”.
Additional Online Help for the Educator Tab
Within the Assessment Tool, the "Organisation Administrator's Help Guide" has further useful information relating to the Educator tab.