This guide will walk you through the key set up steps to effectively test your learners' Numeracy skills.

1. Getting started


To access the Assessment Tool your organisation will need to:

  • Decide upon an Organisation Administrator and key contact
  • Complete the LNAAT Assessment Tool Acceptable Use Agreement form
  • Apply to the Ministry of Education for an Education Sector Logon (ESL) role as an Organisation Administrator of the Assessment Tool. (Note: It may be useful for your organisation to have two or more people with this role.)

In addition, your organisation will also need to apply to the Ministry for ESL Educator role/s for each staff member that will be using the Assessment Tool to assess Learners. 


An LNAAT Acceptable Use Agreement Request from may be downloaded below. Completed forms to be sent to the Assessment Tool Service Desk for processing (contact details located on form).


Education Sector Logon form can be accessed from Education Service Desk here. Contact details for processing are located on form. 

2. Roles


There are 3 roles that use the Assessment Tool: Organisation Administrator, Educator, and Learner.


The Organisation Administrator role:


Depending upon the type of organisation the Organisation Administrator may be a manager, an IT administrator, a department or faculty head or a tutor. Organisations can decide to have more than one person with the rights of an Organisation Administrator in the Assessment Tool.


Organisation Administrators are users of the system who have special privileges relating to reporting, viewing users and reports, and creating Organisational Groups. The Organisation Administrator controls the access privileges of Educators by creating Organisational Groups and assigning Educators and Learners to them.


Organisation Administrator key responsibilities:

  • Adding Learners

Only Organisation Administrators can add Learners to the Assessment Tool. There are two ways to do this:

  • Upload from a CSV file (sample template file and instruction PDF can be downloaded below). This is performed in the Administration tab.
  • Create the Learners from within the Tool manually (this is actioned in the Learner's tab).
  • Creating Groups

Organisation Administrators are responsible for creating groups of Learners within the Tool. Groups are essential for reporting and for allowing Educators to see only the Learners they are working with. There are two ways to do this:

  • Upload from a CSV file (sample template file and instruction PDF can be downloaded below). This is performed in the Administration tab.
  • Create the Groups from within the Tool manually (this is actioned in the Groups tab).
  • Creating Educator profiles

Creating Educator profiles is a key function of the Organisation Administrator within the Assessment Tool. Educators at your organisation will not be able to log into the Assessment Tool until their profile has been created. There are two ways to do this:

  • Upload from a CSV file (sample template file and instruction PDF can be downloaded below). This is performed in the Administration tab.
  • Create the Educators from within the Tool manually (this is actioned in the Educators tab). Note, if you do not know the new educator's ESAA/ESL username, the system will generate an alphanumeric 'one-off' Educator Code. The Educator will then be required to enter this code the first time they attempt to log on to the Tool.



The Educator role:


The role of the Educator in the Tool is used to refer to any person involved in creating and setting assessments for the Learner. Depending upon the type of organisation the Educator may be a tutor, teacher lecturer, workplace trainer, assessor, or manager.


Educators are users of the system who set assessments for Learners. They can use the Grouping functions to group Learners together (in Educator Groups) for assigning or reporting on assessments and can view reports on individuals and Groups. Educators can only see Learners and Learner information in the system if they have been given access to that Learner by the Organisation Administrator.


Educator key responsibilities:

  • Create assessments, assign Learners to assessments, and disseminate Learner codes
  • View Learner reports
  • Create and maintain their own Learner groups


The Learner role:


Learners are users of the system who are being assessed. They have access to the Tool only to sit assessments and to view their assessment results.

3. Preparing Your Learners


Learners are entitled to know what is expected of them when sitting their assessment, and providers should discuss it with them. Learners should be advised that there is no time limit for sitting their assessment and that their resulting report will be available to them immediately upon completion. Assessments do not have to be completed in one sitting, and Learners can return to the point they left off by re-entering their assessment code at a later time if the assessment expiration date has not been reached.


Learners should also be reassured about the confidentiality of individual assessment reports and be advised who will have access to this information.


4. The Assessment Tool Tabs: Home, Assessments, Learners, Educators, Groups, and Administration


The Home Tab allows you to view key information about the assessments that have been created and that are currently active.


The Assessments Tab shows all of the assessments that you are authorised to view. Unlike the Home Tab, you can view assessments that are retired and filter assessments by date and other criteria.


The Learners Tab lists all the Learners you are authorised to view. Organisation Administrators can view all Learners whereas Educators can only view Learners they are connected to through Organisation Groups.


The Educators Tab lists all the Educator profiles created in the Assessment Tool. Only people with the Organisation Administrator role can view the Educators Tab. It is not visible when logged onto the Assessment Tool with another role.


The Groups Tab shows the groups you are authorised to view. Organisation Administrators can view all groups while Educators can only see groups they are assigned to. Groups allow for Learners to be grouped together to facilitate assigning them to assessments, and to allow for reporting on a group basis.


The Administration Tab serves only one function: the ability to upload a file of Learner data into the Assessment Tool. Only people with the Organisation Administrator role can view the Administration Tab. It is not visible when logged onto the Assessment Tool with another role.

5. Creating Assessments


Assessments are created in the Assessments tab by clicking the Create a Numeracy Assessment link and completing the template.

6. Reporting


Individual Learner reports are immediately available to the Learner upon completion of their assessment. Educators can access the report from within the relevant assessment in the Assessments tab by clicking the View Details link of each Learner.

Need More Help?


The Adults Assessment Tool Service Desk is your first point of contact for any queries relating to access or use of the Literacy and Numeracy for Adults Assessment Tool.


From within the Tool, comprehensive online help is also available and can be accessed by clicking on the ‘Help’ link near the top right of each screen.

  • A request for support about using the Tool can be logged with the Service Desk from within the Assessment Tool by clicking the ‘Help’ link and selecting the ‘log a Support Call’ option.
  • The Assessment Tool Service Desk is available to assist with queries relating to the Tool; Monday to Friday between 8:00am to 4:00pm.


Email: [email protected]

Tel: (04) 381 4576